CPHS Theatre
CONSTITUTION AND BYLAWS
OF THE CEDAR PARK HIGH SCHOOL THEATRE BOOSTERS
Article I
Name
The name of the organization shall be the Cedar Park High School Theatre Boosters (herein called “Theatre Boosters”).
Article II
Purpose
Section 1. This organization is organized exclusively for charitable and educational purposes within the meaning of section 501(c)(3) of the Internal Revenue Code.
Section 2. This organization shall assist the directors of the Cedar Park High School Theatre (herein called “the theatre”) in reaching the theatre program goals. It shall provide support and assistance for theatre activities as requested by the Theatre Director or Assistant Theatre Directors and provide financial support to the theatre as deemed necessary the Theatre Director or Assistant Theatre Directors.
Section 3. The organization shall be a non-profit organization and shall be nonsharing and noncommercial.
Section 4. The activities of the organization shall not conflict with the policies of the Leander Independent School District and shall be sanctioned by the school officials.
Article III
Membership
Section 1. Membership shall consist of all Theatre Parents. Any interested persons in the community are also eligible for membership.
Section 2. Parents or legal guardians who have children in any theatre program are eligible to vote. Each theatre director is also eligible to vote. All other members are eligible to participate in all Theatre Booster activities but are not eligible to vote.
Section 3. There shall be no proxy voting.
Section 4. Any member has the right to file a grievance by making such complaint in writing and submitting it to the Executive Board, Principal and Theatre Director. The Principal and Theatre Director will make the determination as to whether the complaint has merit and should be pursued or dismissed.
Article IV
Meetings
Section 1. There shall be a minimum of two (2) General Membership Meetings of the Theatre Boosters per school year as called by the President and/or the Executive Board.
Section 2. A quorum of the general membership shall be a quorum of the Executive Board and a minimum number of the general membership equal to 2% of the total number of theatre students.
Section 3. The Executive Board shall meet a minimum of six times during the school year. The President and/or Executive Board shall schedule the meeting.
Article V
Officers and Their Elections
Section 1. The officers shall be President, Vice-President, Treasurer and Secretary.
Section 2. All officers shall be elected by the general membership. The term of office shall be one (1) year. Officers may not serve more than two (2) consecutive years in the same position.
Section 3. Officers shall be elected at a General Membership meeting to be held in April or May.
Section 4. The terms of office for all officers shall begin on June 1 and end on May 31 of the following year.
Section 5. Should a vacancy occur during the elected office term, the Executive Board should fill the vacancy for the remainder of the term. In the event of a vacancy in the office of President, the Vice-President shall become President.
Section 6. The Executive Board under the direction of the Vice-President shall appoint a Nominating Committee consisting of four (4) Theatre Booster voting members annually. The Nomination Committee shall consist of these four members and the Theatre Director.
Section7. A Nominating Committee must submit a proposed slate of officers to the Vice-President listing one nominee for each office to be filled. The report must be signed by a majority of the members of the Nomination Committee.
Section 8. Officers wishing not to complete their term of office should submit a letter of resignation to the Executive Board.
Article VI
Officer Duties
Section 1. The President shall preside at all Theatre Booster meetings; oversee all aspects of the Theatre Booster program; call meetings of the membership and Executive Board in accordance with Article IV, Section 3; prepare the agendas for the general membership and Executive Board meetings; appoint committees; serve as ex-officio member of all committees except the Nominating committee; serve as cosigner on Theatre Booster funds; and perform other duties as requested by the Executive Board.
Section 2. The Vice-President shall assume the duties of the President in the absence of the President; assist the President as requested; provide chaperone assistance to the theatre as requested by the Theatre Director; oversee the Nominating Committee; and perform other duties as requested by the Executive Board.
Section 3. The Treasurer shall record all financial matters of the Theatre Boosters; serve as cosigner on Theatre Booster funds; collect receipts or bills for all disbursements; report on financial matters to the Executive Board and general membership; submit annual financial statements for review to the Executive Board and/or audit Committee which is appointed by the President; and perform other duties as requested by the Executive Board.
Section 4. The Secretary shall record minutes of all Executive Board and general membership meetings in a bound book; submit minutes for approval at successive meetings; prepare correspondence of the Theatre Boosters in coordination with the Theatre Director, President, and/or Executive Board; and perform other duties as requested by the Executive Board.
Article VII
Executive Board
Section 1. The Executive Board shall consist of the elected officers, the Past President, the Theatre Director, and the chairpersons of the following committees:
Activities Committee
Communication Committee
Fund Raising Committee
Hospitality Committee
Scholarship Committee.
Section 2. A quorum of the Executive Board shall be defined as five (5) members and must include at least three (3) officers. The President or Vice-President must be one of the officers present.
Section 3. The Past President shall serve as a non-voting member of the Executive Board in an advisory capacity.
Section 4. In the absence of the Theatre Director, the Assistant Theatre Director may serve on the Executive Board and vote in place of the Theatre Director.
Section 5. The Executive Board shall act for the organization as necessary between regular meetings; set meeting time and place; and make recommendations to the membership. No actions taken shall conflict with actions taken by the membership in regular or called meetings.
Article VIII
Committees
Section 1. The President shall appoint all committees, except the Nominating Committee. Removal of any committee member shall be by the President with the consent of a majority of the other officers.
Section 2. Standing Committees shall be Activities, Fund Raising, Hospitality, Communications, and Scholarship.
Section 3. All committees shall be composed of a chairperson and a minimum of two other members. The President shall appoint the chairperson of each committee and the committee members. Any voting member in good standing shall be eligible for committee chairperson or committee membership.
Section 4. The Activities Committee shall solicit Theatre Booster members, organize activities and provide chaperones for all activities and events as requested by the Theatre Director and/or Assistant Theatre Director. The committee shall also provide a list of parent volunteers by selected activities to the other committees.
Section 5. The Fund Raising Committee shall recommend fund raising activities to benefit the Theatre program, and be responsible for coordinating those projects and all other fund raising activities as requested by the Theatre Director and/or Assistant Theatre Director.
Section 6. The Hospitality Committee shall be responsible for providing refreshments for theatre activities and events as requested by the Theatre Director and/or Assistant Theatre Director and maintain a list of parent volunteers willing to assist in various activities.
Section 7. The Communications Committee shall be responsible for notifying all members of meetings, activities and events, by the use of, but not limited to, a phone tree and/or newsletter. The committee shall also be responsible for submitting photos and articles to local newspapers regarding theatre activities, maintain a current roster of all theatre booster members, and publish a yearly theatre directory each fall.
Section 8. The Scholarship Committee shall consist of no fewer than three (3) and no more that seven (7) adults. None can be related to the scholarship applicants. The Executive Board shall appoint committee members annually. Non-discriminatory scholarships shall be granted by the Scholarship Committee to graduating seniors. The Executive Board will determine annually the number of scholarships and amounts awarded.
Article IX
Dissolution
Section 1. A resolution to dissolve passed by a majority vote of the Executive Board may be presented by the Theatre Director to a meeting of the membership provided that a notice in writing be sent to each member at least two weeks prior to such meeting. A majority vote of those members present shall be required to approve the resolution.
Section 2. Upon dissolution of the organization, the Executive Board shall, after making provisions for the repayment of all liabilities of the organization, dispose of all non-cash assets and transfer the net cash assets to the Cedar Park High School Theatre Activities Fund. However, if the named recipient is not then in existence or no longer a qualified receiver, or unwilling or unable to accept the distribution, then the assets of this organization shall be distributed to a fund, foundation or organization which is organized and operated exclusively for the purposes specified in section 501(c)(3) of the Internal Revenue Code.
Article X
Parliamentary Authority
Section 1. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with the bylaws and in any special rules of order the organization may adopt.
Article XI
Amendments
Section 1. This Constitution may be amended by a two-thirds vote of the members present at a general membership meeting provided that any amendment is presented in writing and read at a previous general membership meeting. The requirement for written notification may be fulfilled by any of the following means: written notice distributed to all theatre students, written notice via U. S. Postal Service, written notice via e-mail, and/or written notice via fax. All members must be notified of the amendment at least two weeks prior to the date of the meeting in which the vote to amend is to be taken.